Those travelers funded for domestic US travel and hotel rooms (who are US citizens), please read the following information carefully. Not following these instructions will result in not receiving funding for the conference. (For international travel or non-US citizens, click here).

Required Forms 

Reimbursement and funding requests will be denied unless these forms are on file

All network members who will be receiving travel funding must submit the UNC Charlotte Travel Authorization Form for Non-Employees form before you come to the meeting. Complete the section “Non-Employee Travel Information” on the UNC Charlotte Travel Authorization form and email Ben Johnson (bjohn180[at]uncc[dot]edu). It is important that this form be submitted as soon as possible,  no later than February 20, 2014. You must provide your home address and not your university or work address on this form.

Members traveling within the U.S. must also complete and FAX the UNC Charlotte Vendor Information Form to the UNC Charlotte Accounts Payable Office at the number listed on the top of the form (this is a secure fax number) before you come to the meeting. Those who have filed this form before with UNC Charlotte do not need to resubmit it, but if your home address has changed, please send the new address to Ben Johnson.

Airfare

Guests traveling from out of state will be reimbursed for coach class, round-trip airfare on a US-based airline to Charlotte Douglas International Airport. Please make every effort to purchase your ticket at least four weeks prior to the meeting date to ensure the lowest price possible. A receipt that you paid will need to be forwarded to Ben Johnson (bjohn180[at]uncc[dot]edu) to process the reimbursement. Transportation between the airport and the hotel is the responsibility of the traveler (see General travel information for more details).

Lodging

Members traveling from within the United States will have two nights paid for (Friday April 4 and Saturday April 5). You will not be reimbursed if you choose to stay at another hotel, if you make your own reservation, or for any nights beyond the nights identified here. INSS will cover the nightly rate plus tax and fees. Any other charges (room service, restaurant charges, mini-bar, internet charges, etc.) are the responsibility of the network member. Those wishing to stay additional nights at the conference hotel rate, please see the General travel information for more details.

Return to general travel information (ground transportation, lodging and meals)